The Kenya Universities and Colleges Central Placement Service (KUCCPS) has responded to several issues raised by students following the re-opening of its online application system for revision of choices for placement of students to universities and colleges for the 2025/2026 Placement Cycle.
KUCCPS, in a statement on May 17, 2025, announced that the system is now open for the revision of university, college, and program choices from May 18th to 27th, 2025.
Applicants who did not secure a course in the application that ended on April 30, 2025, were invited to log in again and choose the remaining courses as listed on the portal.
Form four leavers who attained a mean grade in their respective KCSE examinations but are yet to make an application for placement were also invited.
Following the opening of the revision window, several students raised concerns and sought clarification on various issues through the KUCCPS online platforms and social media pages.
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KUCCPS responds to queries on placement revision after re-opening portal
One common question came from applicants who expressed confusion about how to know if they had been successfully placed in a course during the initial application round.
Some noted that their portal showed no confirmation message or institutional assignment.
“We’re sending out SMS messages. You’ll receive one shortly. Also, keep refreshing your portal,” KUCCPS responded
Some students also complained of experiencing technical delays during the first application period—particularly those whose payment transactions did not reflect on the portal.
KUCCPS clarified that such students will not be required to pay again.
“They will use the same payment,” the agency confirmed, reassuring affected applicants that their initial transaction remains valid for use during the revision period.
Another frequently misunderstood feature is the Course Basket, where many students assumed that adding courses to the basket equated to applying. KUCCPS emphasized that placing courses in the basket is only a preparatory step.
“Those are courses you left in the Course Basket, which is not the same as applying,” KUCCPS stated. “To apply, click ‘Application/Revision’ on the menu bar.”
The agency further urged all applicants to carefully follow the provided instructions and timelines to ensure their submissions are complete and valid.
To access the portal, applicants should visit the KUCCPS website (kuccps.ac.ke) and click the tab “Student’s Portal”.
How to make an application
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When you are ready to make an application, click on the “Application/Revision” menu.
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The application instructions will be listed here, read and understand them.
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Click on “APPLY NOW” menu to proceed.
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You will have access to a form (or two) for the level of programs you qualify for.
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Enter the 7-character program code for the programs that you most prefer.
How to confirm if your application has been submitted successfully
Click on the “Application/Revision” tab then click on “APPLICATION HISTORY” tab page.
Confirmation can also be done through the “Dashboard” tab where the active application will be highlighted in blue.
How to Make Changes to your Application
You can make changes to your application before the deadline by opting out of multiple levels processing. The applicant will need to enter their password to verify the change.
Deleting your application
Click on the “DELETE” button over the application which deletes the entire application and the choices.
Also Read: KUCCPS Re-opens University Placement Portal for Revision
Optional feature: Course Basket
You may utilize the ‘Basket Feature’ to assist you narrow down to specific programs of your choice by clicking the button marked “ADD” next to the program.
For programs added to the basket the button turns green, and the words change to “ADDED”.
The saved programs can be accessed by either clicking the menu item marked “Course Basket” or on the icon marked “Basket”.
Note that only the programs added to the course basket will be displayed here. Also, adding programs to the course basket is not submission of an application, no program listed here will be considered until an application is made.
Optional feature for multiple categories applications
KUCCPS allows applicants to apply for more than one level of programs if you qualify for multiple e.g. Diploma and Craft Certificate programs.
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Click the “SUBMIT” button at the bottom of the form for the second level.
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If you wish to be considered for different application levels e.g. degree/diploma or level 6, make that choice via a switch on the top of the application form.
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The programs for the second level will not be considered unless the applicant opts in.
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This means if you miss your first set of applications, you will be considered for the second that is you may be placed to one of the Diploma/Level 6 programs if you miss all your degree choices.
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Next, click on the “SUBMIT” button to submit your application for consideration.
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