The Energy and Petroleum Regulatory Authority (EPRA), in collaboration with the Kenya Trade Network Agency (KenTrade), plans to introduce a new electronic cargo clearance system in Kenya.
Under the new electronic system, EPRA and KenTrade plan to process clearance for consignments of coal, petroleum, and liquefied petroleum gas (LPG) across Kenya.
According to a public notice the two agencies issued on October 29, the rollout will be implemented in phases, with the first phase covering petroleum and LPG consignments.
The proposed system will operate through the National Electronic Single Window System (NESWS), also known as the Trade Facilitation Platform (TFP), which facilitates the electronic processing of trade documentation.
“The Authority, in collaboration with KenTrade, has begun the onboarding of EPRA services onto the NESWS, also known as the Trade Facilitation Platform (TFP), as part of ongoing efforts to enhance efficiency, transparency and compliance with the regulation of the Petroleum, Coal and Liquefied Petroleum Gas (GAS) subsectors,” part of the notice read.
According to the agencies, the mandatory implementation date will be announced after stakeholder consultations and other preparatory activities are completed.
What the Proposed System Means for Traders
Under the proposed arrangement, importers, exporters, transporters, and other stakeholders handling the affected consignments must submit clearance documents electronically through the platform.
Licensed transporters must also submit journey plans online.
At the same time, EPRA officers will use the integrated system to verify licenses issued to importers, exporters, transporters, and drivers in accordance with the Petroleum Act and its subsidiary legislation.
The Authority has urged affected stakeholders to ensure their licenses and other compliance documents are valid and up to date ahead of the planned rollout.
“Stakeholders are advised to ensure that all applicable licenses and related compliance documentation are valid and up to date in preparation for the proposed rollout and subsequent submission through the platform,” the agencies advised.
Also Read: EPRA Given Ultimatum to Revoke New Fuel Prices
EPRA Public Forums Nationwide
Before the proposed system is introduced, EPRA will conduct stakeholder sensitization and public participation forums across six regional clusters.
During the meetings, the agencies will explain the proposed clearance procedures, documentation requirements, and the platform’s operational aspects.
Participants will also have an opportunity to ask questions and submit their views, comments, and recommendations.
The forum is scheduled to take place from November 2 to November 13, 2026, as follows:
| Date | Region | Clustered Counties | Venue |
| November 2, 2026 | North Eastern and Central | Wajir, Mandera, Isiolo, Samburu, Meru, Tharaka-Nithi, Nyeri, Laikipia, Murang’a, Kirinyaga, Embu, Garissa, Marsabit | Meru National Polytechnic |
| November 4, 2026 | Nairobi and Eastern | Nairobi, Kiambu, Machakos, Kajiado, Kitui, Makueni | Hilton Building, Nairobi CBD |
| November 6, 2026 | Coast | Lamu, Kilifi, Kwale, Tana River, Taita Taveta, Mombasa | Sarova Whitesands, Mombasa |
| November 9, 2026 | Lake and Western | Bungoma, Busia, Homa Bay, Kakamega, Kisii, Migori, Nyamira, Siaya, Vihiga, Kisumu | Sarova Imperial Hotel, Kisumu CBD |
| November 11, 2026 | North Rift | Uasin Gishu, Trans Nzoia, Nandi, Elgeyo-Marakwet, Turkana, West Pokot | Eldoret National Polytechnic, Eldoret |
| November 13, 2026 | South Rift | Nakuru, Bomet, Narok, Kericho, Nyandarua, Baringo | Sarova Woodlands Hotel, Nakuru |
Also Read: EPRA Signals Possible Fuel Price Increases in the Coming Months
EPRA issues Directives on Submission of Views
The agencies noted that stakeholders may submit comments and memoranda by email to [email protected].
Alternatively, stakeholders may deliver written submissions to EPRA headquarters in Nairobi or its regional offices in Mombasa, Kisumu, Eldoret, Nakuru, Nyeri, Lodwar and Isiolo.
However, the authority has clarified that the mandatory use and effective date will be communicated after completion of sensitization.
“The mandatory use and effective date will be communicated by the Authority after completion of the stakeholder sensitization and preparatory activities,” the agencies clarified.
According to the agencies, the public participation exercise is conducted under the Statutory Instruments Act, No. 23 of 2013.
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