Following the release of the 2025 KJSEA results and Grade 10 placements, the Ministry of Education has established a formal replacement process for students who wish to change their placed school.
The process is now primarily digital through the Grade 10 Selection System, and the following documents and information are required to process a transfer.
Required Documents
- Assessment Number – The student’s unique KJSEA index/assessment number that was used for the 2025 examinations.
- KJSEA Result Slip – this will serve as proof of assessment results and will be derived from previous performances: 20% KPSEA, 20% Grade 7 and 8 school-based assessments, and 60% of the Grade 9 summative assessment.
Also Read: Govt Speaks Amid Confusion, Uproar Over Delayed Grade 10 Placements
- Birth Certificate – a child will be required to verify identity during the update of student profiles.
- Formal Transfer Request – the student applying for a placement transfer will be expected to submit a formal application through the head of the junior school they attended.
- Subject Combination Selection – the applicant will be required to provide documentation of the preferred learning pathway, comprising STEM, Social Sciences, or Arts and Sports, as well as the subject combinations the student selected and tested in during the grade 9 KJSEA examinations.
Transfer Procedure 2025/2026
To be able to get a placement transfer, the students or their parents and guardians will be required to go through some steps to ensure expected success.
- Request – the learner’s parents must make a formal request through the Head of Junior School to be changed at least two weeks before the reporting date, scheduled for January 12, 2026.
- Vacancy Declaration – the desired senior school must first declare available slots through its respective County Director of Education or the Subcounty Director of Education before the parent makes a request.
Also Read: List of Senior Schools to Offer Agriculture, Aviation and Home Science For Grade 10 Learners
- Ministry Approval – transfer approvals will be based on the documented capacity of the senior school and the learner’s performance, with priority given to students who had previously selected that school during the initial process to avoid confusion, overburdening the school, and parent disappointment over available slot placements.
- Virtual responses and instructions – once the transfer is approved, the Ministry will issue joining instructions online, as schools are now strictly prohibited from issuing printed letters for replacement cases.
- Updates – the final admission will only be entered into the Kenya Education Management Information System (KEMIS) after the learner physically reports to the school following a successful transfer process.
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Hi I’m Michael
It’s not the work of parent and child to look for a school replacement, why giving a child a school she didn’t choose then you want her to apply again education stakeholders should resign and leave those offices for clear minded people.
Here in Kenya people are joking these are ways of creating corruption doors in school whyyyy
I don’t agree with these ideas please.
Please give child he chooses during selection of school last time.
Why give a child a school they did not choose? How do you guide yet you are lost?
You should have at least given out view choices so that a child can choose to which one he/she like, but forcing that way is not good. And the criteria is not good.
Same here..l propose maybe they could have given two choices of school….seriously
This is pure stress..yaani it means a parent has no choice to decide which school his/her kid will attend…this so called board is another way to fatten some few individuals… it’s just stupid, it’s like saying you can’t transfer your kid period…yaani in this Kenya the so called learned people are more devious and evil…nyoga mnyonge kabisa…siku Moja hii yote itaisha…Mungu halali
I NEED HELP FOR MY EDUCATION
I need to know my school
I’m disappointed in this system….. Why would you place a student in a day school because of lower points…… Was 8_4_4 like that I’m curious
Why place a child at a school he/she didn’t chose, why creat a situation where parents of the pioneer class of CBC are unconvinced,under a tight timeline / digital method of seeking transfer to a school of their choice and convince whereas there are similar schools in their locality where the students could continue to senior schools , with less expenses eg transport fares and less time lost on transport especially day schools and safety/security.
please the transfer period is too short, and also its holyday and some citizens are not even in Kenya, please may you think about it….