Step-by-Step Process of Renewing Your EIA License in Kenya

Environmental Impact Assessment (EIA) licensing is a cornerstone of professional environmental consultancy in Kenya, ensuring that experts meet the standards set by the National Environment Management Authority (NEMA).

Whether you’re a Lead Expert, Associate Expert, or part of a registered Firm of Experts, renewing your EIA license annually is a regulatory requirement.

This article provides a detailed guide based on the latest procedures and regulations.

Step-by-Step Renewal Process

1. Confirm Your EIA License Eligibility

Before initiating the renewal of your Environmental Impact Assessment (EIA) license, it’s essential to verify that you meet the basic eligibility criteria set by the National Environment Management Authority (NEMA).

Before initiating the renewal process, ensure you are:

• A registered EIA/EA expert with NEMA.
• Holding a valid license from the previous year.
• Have no pending disciplinary issues or unresolved compliance matters with NEMA.
• Be prepared to submit updated professional documents, including academic certificates, a current CV (for individuals) or a firm profile (for companies), and proof of payment for the renewal fee.

2. Prepare Your Documents

Once you’ve confirmed your eligibility, the next step is to gather all the necessary documents required for the renewal of your EIA license.

You’ll need:

• A copy of your previous license or registration certificate.
• Academic qualifications and professional CV (for individuals).
• Firm profile (for companies).
• Proof of payment for renewal fees.

Renewal Fees:

• Lead Expert: Ksh5,000 (Citizen) / Ksh15,000 (non-Citizen)
• Associate Expert: Ksh3,000 (Citizen) / Ksh9,000 (non-Citizen)
• Firm of Experts: Ksh20,000 (Citizen) / Ksh60,000 (non-Citizen)

Ensure all documents are clear, legible, and up-to-date. Incomplete or outdated submissions may delay the processing of your renewal and result in rejection.

3. Access the NEMA Licensing Portal

With your documents in order, the next step is to initiate the renewal process through the official NEMA Licensing Portal.

To begin:

Visit the Portal
Go to https://licensing.nema.go.ke using a secure browser.

Log In or Create an Account
If you’re a returning user, log in using your existing credentials.

First-time users must create an account by providing basic personal or firm details, including their registration number and contact information.

Navigate to License Renewal
Once logged in, locate the “License Renewal” section.

The portal interface is designed to guide users through each step of the application.

Start Your Application
Select your license category—Lead Expert, Associate Expert, or Firm of Experts—and begin filling out the renewal form.

It’s advisable to use a stable internet connection and double-check all entries before submission to avoid delays.

4. Fill Out the Renewal Application

Once logged in:

• Select the “License Renewal” option.
• Complete the online form with accurate details.
• Upload all required documents.
• Attach your payment receipt.

 5.  Submit and Track Your Application

Once your renewal form is complete and all required documents are uploaded, the next step is to officially submit your application through the NEMA Licensing Portal.

After submission, the system will generate an acknowledgment receipt, confirming that your application has been received.

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This receipt typically includes a reference number, which you should keep for future correspondence.

Tracking Your Application
The portal enables you to track the progress of your renewal in real-time.

You can log in at any time to check the status, which will indicate whether it’s under review, approved, or if additional information is required.

Processing Timeline

• Applications are usually acknowledged within 7 working days.
• The full review and approval process can take anywhere from 14 to 90 days, depending on the license category and the completeness of your submission.

Also Read: How to Apply for an Environmental Impact Assessment (EIA) Licence in Kenya

If your application is flagged for missing documents or inconsistencies, NEMA will notify you via the portal or through the email address you provided.

Prompt responses to such queries can help avoid delays.

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