How to Register and Bid for Govt Tenders in the New Procurement System

On Monday, April 7, 2025, the Government of Kenya launched the Electronic Government Procurement (e-GP) system, an online portal designed to streamline public procurement processes.

The e-GP portal allows government entities and suppliers to manage the entire procurement process—registration, planning, tendering, and contracting—online.

It is expected to improve transparency, accountability, and efficiency in the allocation and use of public resources.

The system aims to reduce bureaucracy and corruption across national and county governments, while enhancing service delivery.

How the New Electronic Govt Procurement System Works

At the same time, it is projected to cut operational costs by up to Ksh300 billion and ensure timely delivery of goods and services, benefiting ordinary citizens.

All Ministries, state corporations, and county governments will begin onboarding to the e-GP system from April 2025. The piloting phase will end in June 2025, followed by full implementation.

The system was developed in line with the Public Procurement and Disposal of Public Assets Act No. 1 of 2003, giving effect to Article 227 of the Constitution, which mandates efficient procedures for public procurement and disposal of assets.

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Integration with IFMIS

All budgetary allocations for Ministries, Departments, and Agencies (MDAs) will be entered into the Integrated Financial Management Information System (IFMIS) and linked with e-GP to streamline budgeting and payments.

This integration also simplifies auditing by providing a transparent and accessible trail for review.

Where Has It Been Piloted?

Key institutions involved in the pilot phase include:

• Ethics and Anti-Corruption Commission (EACC)
• State Department for ICT
• Kenya National Highways Authority (KeNHA)
• Moi Teaching and Referral Hospital (MTRH)
• Public Procurement Regulatory Authority (PPRA)
• Busia, Elgeyo Marakwet, and Makueni Counties

Benefits of the e-GP System

• Enhanced transparency and accountability in procurement
• Reduced paperwork and related costs
• Simplified procurement and disposal processes
• Faster reporting and analysis
• Built-in AI filters to verify document authenticity

The National Treasury will oversee training programmes for accounting officers, heads of departments, public financial management (PFM) officers, and development partners.

Who Can Use the e-GP System?

1. Procuring Entities
   Includes all government agencies—ministries, departments, commissions, parastatals, and public organisations using public funds.
2. Suppliers/Contractors/Consultants
   Businesses or individuals interested in supplying goods, services, or works to the government.

How Does the e-GP System Work?

The e-GP platform enables government entities (Procuring Entities) to:

• Publish tenders
• Receive and evaluate bids
• Award contracts electronically

Suppliers and contractors can:

• Register
• Submit bids
• Track tender status 

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How to Register as a Supplier

To register, follow these steps:

1. Visit the official e-GP website: www.egpkenya.go.ke
2. Create an account and provide relevant business details (e.g., Business Registration Number, KRA PIN).
3. Upload required documents for verification.
4. Complete any additional steps as instructed by the portal.
5. The National Treasury will review and approve your registration.

How to Submit a Bid

Once registered:

1. Log in to the e-GP portal.
2. Browse available tenders.
3. Select a tender of interest.
4. Submit your bid documents electronically before the deadline.
5. Track the status of your submission through portal notifications.

What Do You Need to Use the e-GP Platform?

• A computer or mobile device with internet access
• A modern web browser (e.g., Google Chrome, Mozilla Firefox, Microsoft Edge, Safari)

Can International Suppliers Participate?

Yes.  International tendering foreign suppliers are allowed to participate in public procurement so long as they meet the eligibility criteria set by the Procuring Entity and compliance with the legal framework.

It’s advisable to check the specific tender requirements for international bids.

There is no direct cost to register or use the e-GP system.

What happens after I submit a bid?

Once you submit a bid through the e-GP system:

• The procuring Government entity will evaluate your bid based on the criteria outlined in the specific tender document.

• You will receive a notification indicating whether your bid was successful or not.

If you are awarded the contract, the next steps—such as contract signing, submission of performance guarantees, and overall contract management—will also be handled electronically through the system.

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